OK, but what does that mean to me?
To answer this, let’s think of the scenarios available to us at present: To communicate or collaborate on documents with you, two methods are most likely being used - post or e-mail. Whilst the latter may speed up the former, there is still a lack of control and administration that could provide many benefits.
The reality for sign-off purposes is that until now, realistically, post is the only option. This process is slow, manual, certainly not controlled or audited and sometimes unreliable! By using the portal the process is automated, hassle-free. The process of document authorisation is revolutionised.
Virtual Cabinet enables us to publish documents to an individual notifying them via an email address. The document is securely uploaded to a hosted environment (or Cloud as people are now calling it) and an email notification sent to the target individual advising them that there is a document for their attention. Users will be able to access and view documents published to them via the portal website. Shortly after this secure publication release portal users will gain the ability to approve, change the status of, or respond, to portal documents. This rapidly becomes second nature allowing digital/electronic signatures to provide a seamless end-to-end sign off process. Full circle auditing also provides the reassurance of action performed.
In simple terms the complete end to end process is all handled for you – automated, audited and simple.